Logistics & Costs

Logistics

- Lodging at Biosphere 2

• We will be staying in comfortable "casitas", 4-5 bedroom (mostly dbl occupancy, no Queen/King size beds) units with private or shared bathrooms, a large kitchenette and common area. Please indicate when you register if you would like us to match you up with a roommate - or specify your own.

- Van transportation from Tucson International Airport to Biosphere 2
Pick-up point is at base of escalator from Concourse A, ground level

• Sunday, May 8, vans leave ~hourly from 10:30 am to 10:30 pm
• Wednesday-Friday, vans as needed starting at 6 am
• Detailed Shuttle schedule; Map of TIA Pick-up Location

- Posters

• You will receive notice of which of the 4 sessions your poster will be on display. Our poster boards are 8'x4' with a fabric cover that you can use pins or Velcro on. Poster presenters are required to prepare one Powerpoint slide and be ready to summarize your poster using this slide in a two minute oral presentation that we will use to introduction the poster session. Upload your one Powerpoint slide on the abstract submission page by May 5.

- Alcohol service for reception and dinners

• Biosphere 2 is part of the University of Arizona and our consumption of alcohol is governed by University and NSF regulations. Please bring $20 in cash (or $4/day) to exchange for 2 drink tickets/night if you want wine or beer with dinner. There is no cash bar.

- Food

• Biosphere 2 is rather secluded so our meals must be catered. Vegetarian/Vegan selections are available if you have indicated this food preference on your registration form. Draft Menu

- About the "registration" costs: We have applied for NSF meeting support for 10 participants from each CZO (5 researchers and 5 students). Each CZO should have "annual meeting" travel budgeted for an additional two participants. Please indicate when you register if you are "covered" or "not-covered" ie. paying your own way.

• Transportation to/from Tucson, AZ (you pay upfront - we will reimburse "covered" travel based on guidelines provided to Center directors(centers can designate 10-12 "covered" participants))
• Rental cars are not covered under our budget. If you want one - it is your expense.
• Lodging costs @ $74/day/rm (dbl occupancy) (CZO "covered" participants are pre-paid by our grant)
• Meals (catered) @ $50/day/person (CZO "covered" participants are pre-paid by our grant)
• Transportation supplement: $20 (for field trip and shuttle)
• Bottom Line: On-site, Self-pay room and board costs for the full conference are:
  • 4 Nights (Sun Dinner - Thur Breakfast) = $333 (dbl); $481 (single)
  • 5 nights (Sun Dinner - Fri. Breakfast) = $420 (dbl); $605 (single)
• Participants who are paying their own way will have to pay by credit card or check on-site, upon registering at Biosphere 2 based on the schedule above. Adjustments can be made if you are staying for less time.
• Additional participants from within or outside CZOs are welcome to register and participate in the meeting (including submitting abstracts), at their own cost, after checking on space availability with the meeting coordinator, Jim Washburne, jwash@hwr.arizona.edu, 520-626-4107.